The goal was to design the offer and purchase process of resources more efficiently and competitively. In order to achieve this, the paper personnel file is transferred into an electronic personnel file. For this purpose, the relevant information must be brought together from the leading company systems such as SAP and the CRM system and the processing is provided.
The electronic personnel files are created in the dataglobal CS and made available in the digital workplace. The personnel file follows a prescribed structure. To keep staffing costs as low as possible, the digital personnel file can be accessed from familiar company applications such as SAP and the in-house Customer Relation Management application. The usual application does not have to be abandoned. The acceptance by the users is very high and the training costs are minimal. Relevant documents, which are automatically generated by the leading systems such as SAP and CRM, are automatically linked to the corresponding personnel files and their structure. Similarly, relevant documents from any source, such as email systems, can be manually dragged and dropped into the file in a simple and intuitive manner. The seamless integration in Microsoft Office products enables documents to be directly places in the corresponding file structures and opened from there. Of course, version management is also available. Since this is sensitive personal data, the compliance requirement for access rights and compliance with storage periods is a key issue. With the dataglobal CS personnel file solution, various types of documents are provided with the required legal storage periods and automatically deleted after expiration.
Employee files can provide managers with time-limited read access to human resources information. In addition, documents and personnel files can be sent very easily and directly by email via the dataglobal CS platform. Relevant documents from any input channels can intuitively be added to a file. Personnel files can already be created for applicants, as deviating statutory storage periods are easily and automatically ensured. The digital processes included in the dataglobal CS and the digital workplace allow faster implementation of customer requirements and therefore increase the competitiveness of the company.