Application Example: Collaboration using the electronic order file and dg note – perfect coordination in a distributed team
Bernhard represents the majority of our typical customers. Using practical applications at the motorhome manufacturer that Bernhard manages, we demonstrate a variety of functions and uses of our dataglobal CS software.
Today, we highlight the development of new motorhome models using dataglobal CS software’s electronic order file. In this case, it is particularly important that different departments work together closely. This is absolutely required to ensure that chassis, drive, body, interior, and fittings fit together with millimeter precision.
Various people and departments are involved in the development process, who need to coordinate closely between sites both within and outside of the company: Chief Development Officer, Team Leader, Product Management, Exterior Designer, Interior Designer, Technical Equipment Planner, Purchasing or Procurement, Production Planning, Sales and Marketing, Quality Management and Controlling or Finance.
Before this team can get to work on developing a new model, a number of general standards need to be defined, such as the chassis model, planned external dimensions, number of beds planned, equipment level, materials, technology, price category, etc.
This key data is included in the technical specifications and must be available to everyone involved at all times. It must also be possible to make changes after consultation with the team or with the board.
In the shared digital workplace of the dataglobal CS software, everyone involved in the development process has access to all relevant information via their electronic order file. Just like in a private cloud, documents can be viewed, edited, shared and archived at any time from the desktop or remotely.
The electronic order file contains all construction data, schedules, task lists, approval processes, notification features, visualizations, protocols, item lists for purchasing, financial and production planning, internal and external correspondence (e.g. with suppliers), filing and legally compliant archiving of all documents.
With dg note, dataglobal CS provides a smart editor for making quick notes on documents or electronic files. Users can quickly create new notes in the selected hierarchy using dg note. Smart templates save time when valuable knowledge needs to be saved, and are available for frequently repeated processes, such as to-do lists or meeting minutes. In this way, users can add up-to-date information to documents faster and all team members can access them at any time.
Advantages of dg note at a Glance
- The dg note document is always located in the right place within the document hierarchy
- Within the context of a hierarchy consisting of nodes, folders, or files, all documents belonging to an object are in the right location, including the new dg note documents
- The dg note document can also be viewed by all team members, which is particularly important when working remotely (such as from home)
- Best possible results: using templates to structure documents saves users time, allowing them to focus on content
- The electronic order file is an example of state-of-the-art working practices with dg note, as is the case here in product development:
- The employee tasked with planning the technical equipment can upload comments or status information as a dg note document
- These dg note documents are then available immediately for further processing by the design team.
From drafting of technical specifications to production planning, all those involved, (whether in the factory, in the home office, at the service provider/supplier) have access to the information they require.
Approval processes and tasks/timelines are transparent. At any time, product management, quality management, and purchasing can check whether everything fits together by accurately reconciling data. Controlling or finance can than intervene at an early stage if the development appears too expensive or does not reflect market demands and trends.
Summary: The electronic order file and dg note make collaboration in distributed teams more efficient and reliable. Mistakes can be eliminated and efficiency increased.
Be like Bernhard and opt for the numerous advantages of state-of-the-art working practices with dataglobal CS. Talk to us and request your customized and free live demo today!
Inside Sales Manager
Write to us!
Use our contact form!
Request a demo!