Switching to new technology also gives you the chance to modernize your traditional archiving strategy
Many companies are currently focusing on switching to S/4 HANA. ILM strategies that regulate how data is deleted will still be required. This is a good opportunity and the right time to think about replacing your expensive and outdated legacy archiving systems. As well as setting you up for the future beyond 2025 (think EOL), there is a whole range of other important reasons for choosing this option, as well as for archiving your data. These include:
- Accelerated processes
- Faster decisions and more agile reactions
- More in-depth data analyses
- More efficient and reliable processes
- New workflows and business models
What makes this important for you?
You can now benefit in a number of ways when you introduce an optimal archiving solution, consistently update your SAP system and separate important data from data that is no longer required – true to the motto “less is more.” This makes sense for a number of important reasons:
- The commercial incentive to “clear up,” in other words, to consolidate before migrating your dataset. And of course, smaller databases also reduce operating costs
- A migration involving reduced data volumes means less complexity – an important factor in a successful changeover
The switch to SAP HANA is ideal for implementing other, more extensive challenges to your company:
- Integrate ILM concepts
- Full mapping of statutory requirements (e.g. GDPR)
- Take future data growth into account
- React more quickly to changes in business processes
But how exactly do you handle this wide range of requirements and goals when migrating to SAP HANA? This article examines some of the possibilities and illustrates solutions.
Implementation tailored to your particular situation (no two are the same!)
In many respects, it’s a good idea to get an exact overview of the available data on your current system before any data is migrated. This will then allow you to develop the optimum strategy for migrating data to the new platform. In principle, it’s true that the leaner the volume, the more cost-effective the SAP HANA implementation and the higher the subsequent performance. In this context, concepts such as the identification of legacy data, migration analysis and data cleansing are important. These terms refer to the categorization and evaluation of data based on whether they are:
- relevant and valuable
- redundant or no longer active
With dataglobal CS, we provide a comprehensive product portfolio in this area. First, we analyze your dataset and substantiate our findings with informative reports about data quality and data types. This analysis creates transparency and helps design the optimum solution scenario for you. Naturally, your legacy archiving system can be replaced and your data transferred to the dataglobal CS environment without a hitch, while your system is still running. During this consultation and design phase, your existing SAP processes, the integration of external documents and any existing barcode scenarios are also included in the process. The aim here is to design a comprehensive and future-proof solution.
Archiving data – obtaining valuable information
dataglobal solutions allow any data that are vitally important to daily business to be archived automatically. The archived data are then still available to all workflows without having a negative impact on the performance of SAP HANA. As well as archiving legacy data, it is also best practice to cover any additional requirements that the company may have when it comes to the professional management of data and information. Two areas – ILM (Information Lifecycle Management) and Compliance – are particularly important. The dataglobal ILM interface for SAP covers the entire data lifecycle, from creation to controlled deletion. Data protection provisions and any relevant internal guidelines that apply to your company are implemented during the process. This means, for example, that personal data can be identified precisely and managed securely (think GDPR). We usually encounter a number of typical requirements for the legally compliant management of data in relation to retention and deletion rules. Here are the basic ones:
- Defining and managing ILM rules
- Archiving closed and open business transactions on a certified archiving system
- Ensuring immutability of data
- Complying with retention periods for different document types in accordance with GoBD and GDPR
- Retrieving information for legal cases and defining legal holds for relevant information
The strategic benefit for you
dataglobal CS enables you to reduce your compliance risk, reliably comply with guidelines and also provide proof, if required (think audit). You also reduce operating costs whilst improving your efficiency at the same time. In other words, you can safeguard your valuable competitive advantage by taking one more step in your digitization strategy. By the way, both our archive link and our ILM interface are SAP-certified. Prepare for tomorrow’s challenges now and set your company on the right course today! It is now a clear fact that employees will increasingly work from home or work remotely in future. The document access and workflow requirements resulting from this new way of working will change your business processes for ever. Take action today to benefit from the key advantage gained by integrating your documents, emails and SAP Business Objects and records in one smart solution.
We walk the path together!
Our SAP specialists have extensive expertise in SAP data archiving/SAP-ILM and will be happy to demonstrate the advantages of our solution. Contact us today! Would you like more customized information about dataglobal CS? Then simply get in touch with our experts! We would be more than happy to answer your questions: email@example.com or call +49 (0)7131 1226 500
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