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Use Cases

We have successfully implemented many projects around content services, the digital workplace and archiving for our customers. Outlined below are some real examples of tasks/problem statements we have come across and how we ultimately solved these for our customers using one or more of our dataglobal CS solutions.

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Electronical order file for the order data management of global market leader F.X. Meiller

Themen: Wo­rkflow, Digitalisierung, Archivierung

 

Task

To support order processing in companies, an order file linked to SAP is required outside the pure SAP document archiving.

Solution

Customer use

Specialist department

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DIGITIZED PROCESSING OF APPLICATIONS FOR THE PURPOSE OF CONTENT MAINTENANCE IN A MEDICINAL PRODUCT INFORMATION SYSTEM

Themen: Wo­rkflow, Digitalisierung

 

Task

The starting point for the project was a paper process with different media interruptions in the processing for maintaining information for medicines. The maintenance applications are partially received digitally by email and partially as paper forms. The actual processing and allocation to the processor are done in paper form. All processes have to be recorded manually in lists, and the division and monitoring become accordingly costly. Therefore, a system is required which supports the processing electronically and which can provide information about the actual status of the processing at any time.

Solution

Customer use

Specialist department

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DIGITAL MAPPING OF ROUTING SLIPS IN THE MANUFACTURING PROCESS OF PRECISION TURNED PARTS

Themen: Wo­rkflow, Digitalisierung

 

Task

Different manufacturing processes require defined, protocolled work steps, which up to now have been achieved with the aid of routing slips. Specifically, a sheet of paper follows each part or product to be produced as an "accompanying document" from one production station to the next. The individual steps of the stations are stipulated and protocolled. There are risks involved in handling such documents: Where the document is and in which station the project is currently at, cannot be easily determined. In addition, the document can become lost or damaged. Handwritten notes are no longer absolutely legible afterwards.

Solution

Customer use

Specialist department

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CREATION OF DIGITIZED WORKPLACES IN GIESSEN MUNICIPAL WORKS

Themen: Wo­rkflow, Digitalisierung, Archivierung

 

Task

The Giessen plant aims to improve customer communication and to enable the development of customer and partner requests to be processed faster and more precisely. In order to achieve this, a digital workplace and digital processes of the employees at the plant should optimally support this project.

Solution

Customer use

Specialist department

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DIGITAL WORKPLACE FOR CONTROLLING ALL LOGISTICS PROCESSES FOR ONE-STOP-SHOPPING AT A FULL-SERVICE FOOD LOGISTICS COMPANY

Themen: Wo­rkflow, Digitalisierung

 

Task

Developmentof a scalable management solution for logistics specialists. Digital management of procurement, warehousing, distribution, complaint management and brokering. At their decentralized warehouse locations, the customer provides inventories that enter the area daily both directly and via the cross-docks. The delivery of all goods is done via one-stop shopping, that is: with only one stop in one vehicle. The company currently offers the full logistics service in 12 countries.

Solution

Customer use

Specialist department

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DIGITIZED PERSONNEL FILES AT A HUMAN RESOURCES SERVICE PROVIDER AMADEUS FIRE

Themen: Wo­rkflow, Digitalisierung, Archivierung

 

Task

The goal was to design the offer and purchase process of resources more efficiently and competitively. In order to achieve this, the paper personnel file is transferred into an electronic personnel file. For this purpose, the relevant information must be brought together from the leading company systems such as SAP and the CRM system and the processing is provided.

Solution

Customer use

Specialist department

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THE AUTOMATED PROCESSING OF INCOMING INVOICES AT A FOOD PRODUCER

Themen: Wo­rkflow, Digitalisierung, Archivierung

 

Task

The central accounting of a company in the fish industry completes the invoice processing for over 23 subsidiaries and two production sites. 80,000 tonnes of live, fresh and frozen goods are realized annually. The task consisted of centrally recording 60,000 incoming invoices per year and 10,000 delivery notes per day with rule-compliant storage (GoBD) and integration into the SAP ERP system for secure and efficient invoice verification. Around 270 employees are involved in the invoice verification workflow. The invoice verification of 9,500 suppliers is transferred to the screen by the creditor accountant.

Solution

Customer use

Specialist department

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INTEGRATED ARCHIVE AT A WORLD-RENOWNED SWISS BANK

Themen: Archivierung

 

Task

An archiving solution is sought that will implement the complex storage periods and standards of the bank in a legally secure manner. In addition, the solution should be easy to integrate into the existing processes. Processes concerning the customer service of the bank should be better and more secure, with the aim of further improving customer satisfaction and therefore competitiveness.

Solution

Customer use

Specialist department

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ARCHIVING PROCESS AND PRODUCTION DATA SECURELY FOR 50 YEARS - A METAL PROCESSING COMPANY PUTS ITS TRUST IN DATAGLOBAL CS LONG-TERM ARCHIVING

Themen: Wo­rkflow, Digitalisierung, Archivierung, Klassifizierung

 

Task

A company-wide archiving solution was sought that would be able to meet both the commercial (SAP) and non-SAP machine data (non-SAP machine data) requirements of a metalworking company and automotive, aerospace component supplier. The archive had to be able to provide large volumes of data in the area of 2PB over 50 years.

Solution

Customer use

Specialist department

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FROM FILE STORAGE TO A LIVING REPOSITORY – THE CENTRAL ARCHIVING PLATFORM AT A MEDIUM-SIZED AUTOMOTIVE SUPPLIER

Themen: Archivierung

 

Task

In order to meet the requirements and standards of customers in the automotive industry, suppliers are obliged to provide comprehensive documentation of internal processes, data security and archiving. The aim was to cover these requirements in order to secure the necessary certifications and therefore continue to be able to stand as a reliable partner on the market.

Solution

Customer use

Specialist department

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ARCHIVING OF DOCUMENTS FROM MASS PRINTING, INCLUDING INTEGRATION INTO A SPECIALIST APPLICATION, AT ZURICH TAX OFFICE (STEUERAMT DER STADT ZÜRICH)

Themen: Archivierung

 

Task

The tax office of the Swiss municipality regularly generates tens of thousands of shipping certificates, which are sent to citizens either by post or electronically (tax invoices, reminders, etc.). The requirements of the supervisory authorities stipulate that all outgoing mail must be archived in an audit-secure manner in order to be able to provide proof of customer communication at a later date. Employees should be able to get a quick overview of the communication history in the event of inquiries regarding the shipping certificate from the end customer, in order to be able to process the inquiries quickly and without complication.

Solution

Customer use

Specialist department

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FILING MARKET COMPLIANCE DOCUMENTS IN A LEGALLY SECURE MANNER AT A GERMAN FEDERAL AUTHORITY  

Themen: Wo­rkflow, Digitalisierung, Archivierung

 

Task

A federal authority carries out data collection with market participants once per year.

The authority publishes a report annually on the results of monitoring for the performance of regulatory tasks, in particular for creating market transparency. They work together with the Federal Cartel Office . These documents must be archived verifiably unchanged.

Solution

Customer use

Specialist department

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AUTOMATED ARCHIVING AND VERSIONING OF PROJECT DATA AT A GERMAN PUBLIC BROADCASTER

Themen: Archivierung

 

Task

The aim of the project was for the CAD area of the stage construction of a television broadcaster to automatically secure the project data in the archive. This should then enable the specialist departments to be able to independently access old data or data which is no longer available in the online system.

Solution

Customer use

Specialist department

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SIMPLE PROCESSING OF CASES BY DOCUMENTS BEING AVAILABLE IN A CENTRAL LOCATION AT BÖBLINGEN DISTRICT ADMINISTRATION (LANDRATSAMT BÖBLINGEN)

Themen: Digitalisierung, Archivierung

 

Task

The process of a communal authority with visitor times, to carry out various citizen issues, is traditionally driven by documentation. It is based on forms, applications, certificates and other documents in paper form. Processes should be optimized in these institutions in the scope of digitization. The aim is to process and store both the outgoing correspondence with citizens and the incoming documents from them in digital form. As a result, all necessary work, due to the best possible availability of information, should be feasible over time, without time delays.

Solution

Customer use

Specialist department

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INTRODUCTION OF A B2B SHOPPING SOLUTION FOR INTERNAL ORDER MANAGEMENT IN MANUFACTURING COMPANIES  

Themen: Wo­rkflow, Digitalisierung

 

Task

The customer wanted to establish a B2B shop solution, in which the ordering process is digitized, and the suppliers can be managed easily via a web-based solution.

Solution

Customer use

Specialist department

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CONSTRUCTING A HIERARCHICAL STORAGE MANAGEMENT SYSTEM AT A PRIVATE TELEVISION BROADCASTER  

Themen: Archivierung, Compliance

 

Task

A large volume of data accrues in media companies. This data has to be stored for a long time and must be permanently accessible. Historic and old databases are significantly less common than current data. The task now is to outsource historical data transparently and automatically from the online data to a more favorable long-term storage.

Solution

Customer use

Specialist department

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AN INTEGRATED ARCHIVE AT A HOSPITAL IN NOTHERN GERMANY – LONG-TERM ARCHIVING OF PATIENT DATA

Themen: Archivierung, Compliance

 

Task

A solution is required for the long-term storage of patient data. This system must integrate seamlessly with the existing Hospital Information System (HIS) and be easily integrated into existing processes.

Solution

Customer use

Specialist department

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